Regular Council Meeting

Council move into closed session in Council Chambers at 5:02 PM in accordance with: a. Paragraph 239(3.1) of the Municipal Act, 2001 for the purpose of educating and training members in relation to computer software. 2 b. Paragraph 239(2)(d), (f) and (k) of the Municipal Act, 2001 for the purpose of discussing labour relations or employee negotiations, advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and positions and plans to be applied to negotiations to be

Direct Administration to work with the Lakeshore Sports Excellence Hall of Fame organization and bring back a report regarding potential participation with the Municipality of Lakeshore at the Atlas Tube Recreation Centre. In Favour (7): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Byrne, Councillor Santarossa, Councillor Kerr, and Councillor Vogler Conflict (1): Councillor Ruston

Approve the Concept Plan as shown in Appendix B for the Stoney Point Community Park; Direct Administration to proceed to detailed design for the Stoney Point Community Park based on the approved Concept Plan; and Approve the additional detail design and tender for the additional items in the amount of $33,339.07 (including applicable HST) from the Parks Reserve, as presented at the December 12, 2023 Council meeting.

Receive the Watson & Associates Economists Ltd. Parkland dedication Memo entitled “Parks Plan - Parkland Dedication and Payment-in-lieu of Parkland Analysis” dated November 20, 2023 (Attachment 1); and Direct Administration with the assistance of Watson & Associates Economists Ltd. to undertake public engagement to review a draft Parkland Dedication By-law to regulate the dedication of parkland or the payment in lieu thereof as a condition of development or redevelopment to implement the changes made by Bill 23, as presented at the December 12, 2023 Council Meeting.

Approve minutes of the previous meeting and receive correspondence as listed on the Consent Agenda. 1. November 21, 2023 Regular Council Meeting Minutes 2. Police Services Board Report for Lakeshore - September 2023 3. Police Services Board Report for Lakeshore - October 2023

Receive the Reports for Information as listed on the agenda. 1. 2022 Investment Report 2. Financial Indicators – Ward Data

Direct Administration to bring back a report regarding a reasonable fee for greenhouse (per square foot).

Approve the changes to the User Fee schedule, as described at the December 12, 2023 Council meeting; and Direct the Clerk to read By-Law 95-2023 during the Consideration of By- laws. In Favour (7): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Santarossa, Councillor Kerr, Councillor Ruston, and Councillor Vogler Opposed (1): Councillor Byrne

Award the tender for the purchase of two (2) large fleet vehicles including a 2025 tandem axle cab & chassis with one-way plow and wing and a 2025 single axle cab & chassis with two-way plow and wing, to Carrier Truck Center Inc. in the amount of $774,845.31 (including applicable HST); Approve the overage in the amount of $74,845.31 (including applicable HST) to be funded from Vehicles and Equipment Reserves; and Approve the disposal of the Public Works Service Truck (Unit #603) in accordance with the Sale of Corporate Vehicles Policy AD-209, returning 6 the applicable disposal funds to the Vehicle & Equipment Reserves, as presented at the December 12, 2023 Council meeting.

Approve the additional tender amount of $102,625.73 (including applicable HST) for supply and install of Rotating Biological Contactor (RBC) Equipment at North Woodslee Wastewater Treatment Plant and approve the unforeseen additional expenses in the amount of $60,593.82 (including applicable HST) for hauling, draining and cleaning the RBC Chamber; and Approve the total amount of $163,219.54 (including applicable HST) to be funded from the Wastewater Reserves, as presented at the December 12, 2023 Council meeting.

Continue to support the completion of an updated Roads Needs Study to be undertaken in 2024; Approve the budget of $1,900,000 for the Asphalt Road Rehabilitation (asphalt life cycling) in 2024 to complete the rehabilitation of asphalt roadways; Approve the budget of $845,200 for the placement of maintenance lifts and life cycling of current surface treated roadways that require rehabilitation in 2024, foregoing the gravel road conversion plan in 2024.

Direct Administration to bring back a report regarding reconstruction options and cost estimates for Patillo Road.

Direct Administration to meet with the County of Essex and Provincial Ministries to discuss Official Plan Amendment No. 18 to the Municipality of Lakeshore Official Plan and related Zoning By-law Amendment 2-2023 and report back to Council, as presented at the December 12, 2023 Council meeting.

By-laws 95-2023 be read and passed in open session on December 12, 2023. In Favour (7): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Santarossa, Councillor Kerr, Councillor Ruston, and Councillor Vogler Opposed (1): Councillor Byrne

By-law 101-2023 be read and passed in open session on December 12, 2023.

Extend the meeting past the 9:30 PM deadline.

Direct Administration to undertake the required works to create an Expression of Interest to explore a public-private partnership (P3) model to re-develop the marina and restaurant at Lakeview Park and Pier; and Direct Administration to bring back the Expression of Interest prior to public release for approval by Council, all as presented at the December 12, 2023 Council meeting. In Favour (7): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Byrne, Councillor Santarossa, Councillor Ruston, and Councillor Vogler Opposed (1): Councillor Kerr

Direct the Chief Financial Officer to allocate $10,000 from the Economic Development Reserve to begin early feasibility studies for the redevelopment of 7340 Tecumseh Road in partnership with the Windsor Essex Community Housing Corporation, as presented at the December 12, 2023 Council meeting. In Favour (7): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Byrne, Councillor Santarossa, Councillor Ruston, and Councillor Vogler Opposed (1): Councillor Kerr

Direct Administration to defer consideration of future transit services for the Municipality until the next iteration of the Transportation Master Plan, as presented at the December 12, 2023 Council meeting.

Receive the report regarding the 2022 Year End Variances for the general (taxation funded), wastewater (sanitary sewer) and water funds; Approve the taxation-supported surplus of $696,585 for the year ended December 31, 2022; Approve a transfer of $642,856 to the Assessment Stabilization Reserve; Approve a transfer of $25,500 to the Community Benefit Reserve; 10 Approve a transfer of $24,229 to the Insurance Reserve; Approve a transfer of $111,021 From the Building Services – Operating reserve fund to transfer the 2022 Accumulated Net Deficit per the draft 2022 Building Services Statement; Approve a transfer of $1,720,813 representing a surplus from Water operations for the year ended December 31, 2022 be transferred to the Water Reserve Fund; and Approve a transfer of $2,085,659 representing a surplus from Wastewater (sanitary sewer) operations for the year ended December 31, 2022 to the Wastewater (Sanitary Sewer) Reserve Fund, all as described in the December 12, 2023 Council meeting report.

Direct Administration to prepare the necessary by-law to implement the terms of reference for an Executive Committee, as presented at the December 12, 2023 Council meeting.

Direct Administration to proceed with Option 1 for an update to the Flag Protocol Policy, as presented at the December 12, 2023 Council meeting. In Favour (7): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Byrne, Councillor Santarossa, Councillor Ruston, and Councillor Vogler Opposed (1): Councillor Kerr