Regular Council Meeting

Move into closed session in Council Chambers at 4:35 PM in accordance with: a. Paragraph 239(3.1) and 239(2)(a) of the Municipal Act, 2001 for the purpose of educating or training members of Council and to discuss the security of the property of the municipality or local board, relating to cybersecurity. 2 b. Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, relating to a by-law compliance matter. c. Paragraph 239(2)(e), and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality, and advice that is subject to solicitor- client privilege, including communications necessary for that purpose, regarding Committee of Adjustment application B/11/2023. d. Paragraph 239(2)(b) and (d) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees, and labour relations or employee negotiations, relating to an employee.

Approve Zoning By-law Amendment Application ZBA-12-2025 (Zoning By- law 2-2012, as amended), to rezone the lands municipally known as 2567 County Road 27, and legally described as Part of Lot 24, Concession 1; Maidstone, designated as Part 2 on Plan 12R2192, being all of the Property Identifier Number 75021-0122(LT), from “Hamlet Commercial (HC)” to “Hamlet Residential (HR)”. Direct the Clerk to read By-law 4-2026 during the Consideration of By- laws, all as presented at the January 13, 2026 Council meeting.

Approve minutes of the previous meetings as listed on the Consent Agenda. 1. December 4, 2026 Regular Council Meeting Minutes 2. December 9, 2025 Regular Council Meeting Minutes

Receive the items as listed on the Consent Agenda. 1. 2025 Council Meetings and Closed Meeting Annual Report

Approve the changes to the User Fee schedule, as described at the January 13, 2026 Council meeting; and Direct the Clerk to read By-Law 1-2026 during the Consideration of By- laws.

Direct that members of Administration be limited to a maximum of two conferences per year, except if approved by the Mayor and CAO to attend an additional conference to assist in a meeting or presentation to senior levels of government. In Favour (7): Mayor Bailey, Deputy Mayor Walstedt, Councillor Hoffman, Councillor Santarossa, Councillor Kerr, Councillor Ruston, and Councillor Vogler Opposed (1): Councillor McNamara

Direct Administration to prepare and present no later than March 2026 and quarterly thereafter, a tracker of all funded, yet pending, capital projects on record. The document is to include budget year approved, expected start date, anticipated completion date, reason for delays, and any other details pertinent to the capital item.

Direct Administration to prepare and post a Request for Proposal for detailed design of the sewage transfer line servicing Belle River.

Direct Administration to limit the detail design of the east end mechanical treatment plant to address infilling only with no expansion to lands currently unserviced in surrounding communities ie St.Joachim, Deerbrook, Lighthouse Cove etc.; and Further, direct Administration to present a funding model for Council’s consideration for the east end wastewater mechanical treatment plant and associated transfer lines and pumps, to be presented to Council no later then the March 24, 2026 meeting.

By-laws 1-2026, 2-2026, 3-2026, 4-2026, 5-2026 and 6-2026 be read and passed in open session on January 13, 2026.

Return to closed session at 7:32 PM.