Regular Council Meeting

into closed session in Council Chambers at 5:02 PM in accordance with: Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege regarding an encroachment matter.

the reduction of taxes under section 357 of the Municipal Act, 2001 totaling $11,530.54 for adjustments affecting the 2022, 2023 and 2024 taxation years, as presented at the September 24, 2024 Council meeting.

the petition as presented at the September 24, 2024 Council meeting.

a delegation by Mr. Enright.

Administration to post a Request for Proposal (RFP) for the purchase and installation of an accessible floating kayak launch dock system, and consult with the user group regarding the location, and preapprove in the 2025 Capital Budget up to $100,000 for the Marina capital budget, as presented at the September 24, 2024 Council meeting.

the Fire Master Plan (FMP) 2023 prepared by Emergency Management Group Inc. and direct the Fire Chief to utilize this plan as a reference document to support fire protection service delivery within the Municipality of Lakeshore over the next ten years (2023-2032); Direct the Corporate Leader - Chief Financial Officer to incorporate the financial investments recommended within the 2023 Fire Master Plan, as part of the multi-year budget, based on prioritization of funding as part of the revised long-term community investment plan; and Direct the Fire Chief to report back to Council on the various recommendations provided within the Fire Master Plan through additional staff reports and/or the budget process, as required, all as presented at the September 24, 2024 Council meeting.

minutes of the previous meetings as listed on the agenda. September 3, 2024 Special Council Meeting Minutes September 10, 2024 Regular Council Meeting Minutes

the tender for the ENG-2024-04 Lakeshore 2023 Culvert Replacement located at South Middle Road over Government Drain (PW-BC-02501) to Sherway Construction (Windsor) Limited (1994) Inc for the amount of $391,090, including applicable HST, as presented at the September 24, 2024 Council meeting.

the tender for construction of a new salt facility to Britespan Building Systems of Ontario Inc. in the amount of $240,000 including applicable HST; and Award the placement of the asphalt perimeter for the new salt shed to Quinlan Inc.in the amount of $40,094 including applicable HST; and Approve the overage in the amount of $65,818, including applicable HST to complete the new salt shed (including site works), as presented at the September 24, 2024 Council meeting.

consideration of the report to the October 8, 2024 Council meeting.

the write off of uncollectible property taxes for Roll numbers, 3751 050 000 10075, 3751 210 000 07601, 3751 720 000 09301, 3751 720 000 26600, 3751 740 000 14900, 3751 750 000 26801, from previous years in the amount of $1,568.38, as presented at the September 24, 2024 Council meeting.

the Clerk to read By-law 87-2024 during the Consideration of By-laws, for the assumption of developed roadways and municipal services for Lakeshore New Center Estate (LNCE) Phase 3A, as presented at the September 24, 2024 Council meeting.

extending the current contract with M & M Concessions for the provision of concessions operations within the Atlas Tube Recreation Centre for an additional 2-years and authorize the Corporate Leader – Community Health and Safety Services to execute an extension agreement on the same terms, as presented at the September 24, 2024 Council meeting: and Direct the Clerk to read By-law 84-2024 during the Consideration of By-laws.

Administration to fund the costs of the temporary renovation plan through the Facilities Reserve; and Implement a pilot project for hybrid work for the period of renovations, all as presented at the September 24, 2024 Council meeting.

it resolved that the Council of the Municipality of Lakeshore request that the County of Essex complete a traffic review for the corner of Renaud Line Rd. and County Rd. 42; And that the follow-up report include data over the past 5 years relating to accidents, traffic volumes, and recommended improvements to improve traffic flows and safety.

the Municipality of Lakeshore is currently recruiting for a CAO; Whereas a new Councillor will join the Municipality of Lakeshore in the coming months; And whereas it would be prudent to ensure appropriate training and preparation time be offered to both of these integral members of Team Lakeshore ahead of Budget presentation and deliberations; Be it resolved that the Council for the Municipality of Lakeshore direct administration to defer 2025 Budget Deliberations to January 2025.

Administration to review the capital projects for 2025 and submit any projects which would require a first charge approval on the 2025 budget for Council approval as to not delay the design or tender process.

86-2024 be read a first and second time and provisionally adopted; and By-laws 84-2024, 87-2024 and 94-2024 be read and passed in open session on September 24, 2024.

the meeting at 8:20 PM.

Move into closed session in Council Chambers at 5:02 PM in accordance with: a. Paragraph 239(2)(e) and (f) of the Municipal Act, 2001 to discuss litigation or potential litigation, including matters before administrative tribunals, affecting the municipality and advice that is subject to solicitor-client privilege regarding an encroachment matter.

Authorize the reduction of taxes under section 357 of the Municipal Act, 2001 totaling $11,530.54 for adjustments affecting the 2022, 2023 and 2024 taxation years, as presented at the September 24, 2024 Council meeting.

Receive the petition as presented at the September 24, 2024 Council meeting.

Allow a delegation by Mr. Enright.

Direct Administration to post a Request for Proposal (RFP) for the purchase and installation of an accessible floating kayak launch dock system, and consult with the user group regarding the location, and preapprove in the 2025 Capital Budget up to $100,000 for the Marina capital budget, as presented at the September 24, 2024 Council meeting. In Favour (5): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Santarossa, and Councillor Kerr Opposed (2): Councillor Ruston, and Councillor Vogler

Receive the Fire Master Plan (FMP) 2023 prepared by Emergency Management Group Inc. and direct the Fire Chief to utilize this plan as a reference document to support fire protection service delivery within the Municipality of Lakeshore over the next ten years (2023-2032); Direct the Corporate Leader - Chief Financial Officer to incorporate the financial investments recommended within the 2023 Fire Master Plan, as part of the multi-year budget, based on prioritization of funding as part of the revised long-term community investment plan; and Direct the Fire Chief to report back to Council on the various recommendations provided within the Fire Master Plan through additional staff reports and/or the budget process, as required, all as presented at the September 24, 2024 Council meeting.

Approve minutes of the previous meetings as listed on the agenda. 1. September 3, 2024 Special Council Meeting Minutes 2. September 10, 2024 Regular Council Meeting Minutes

Award the tender for the ENG-2024-04 Lakeshore 2023 Culvert Replacement located at South Middle Road over Government Drain (PW- BC-02501) to Sherway Construction (Windsor) Limited (1994) Inc for the amount of $391,090, including applicable HST, as presented at the September 24, 2024 Council meeting. In Favour (6): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Santarossa, Councillor Ruston, and Councillor Vogler

Award the tender for construction of a new salt facility to Britespan Building Systems of Ontario Inc. in the amount of $240,000 including applicable HST; and Award the placement of the asphalt perimeter for the new salt shed to Quinlan Inc.in the amount of $40,094 including applicable HST; and Approve the overage in the amount of $65,818, including applicable HST to complete the new salt shed (including site works), as presented at the September 24, 2024 Council meeting. In Favour (6): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Santarossa, Councillor Ruston, and Councillor Vogler

Defer consideration of the report to the October 8, 2024 Council meeting.

Authorize the write off of uncollectible property taxes for Roll numbers, 3751 050 000 10075, 3751 210 000 07601, 3751 720 000 09301, 3751 720 000 26600, 3751 740 000 14900, 3751 750 000 26801, from previous years in the amount of $1,568.38, as presented at the September 24, 2024 Council meeting.

Direct the Clerk to read By-law 87-2024 during the Consideration of By- laws, for the assumption of developed roadways and municipal services for Lakeshore New Center Estate (LNCE) Phase 3A, as presented at the September 24, 2024 Council meeting.

Approve extending the current contract with M & M Concessions for the provision of concessions operations within the Atlas Tube Recreation Centre for an additional 2-years and authorize the Corporate Leader – Community Health and Safety Services to execute an extension agreement on the same terms, as presented at the September 24, 2024 Council meeting: and Direct the Clerk to read By-law 84-2024 during the Consideration of By- laws.

Direct Administration to fund the costs of the temporary renovation plan through the Facilities Reserve; and Implement a pilot project for hybrid work for the period of renovations, all as presented at the September 24, 2024 Council meeting.

Be it resolved that the Council of the Municipality of Lakeshore request that the County of Essex complete a traffic review for the corner of Renaud Line Rd. and County Rd. 42; And that the follow-up report include data over the past 5 years relating to accidents, traffic volumes, and recommended improvements to improve traffic flows and safety.

Whereas the Municipality of Lakeshore is currently recruiting for a CAO; Whereas a new Councillor will join the Municipality of Lakeshore in the coming months; And whereas it would be prudent to ensure appropriate training and preparation time be offered to both of these integral members of Team Lakeshore ahead of Budget presentation and deliberations; Be it resolved that the Council for the Municipality of Lakeshore direct administration to defer 2025 Budget Deliberations to January 2025.

Direct Administration to review the capital projects for 2025 and submit any projects which would require a first charge approval on the 2025 budget for Council approval as to not delay the design or tender process.

By-law 86-2024 be read a first and second time and provisionally adopted; and By-laws 84-2024, 87-2024 and 94-2024 be read and passed in open session on September 24, 2024.

Adjourn the meeting at 8:20 PM.