Regular Council Meeting

Council move into closed session in Council Chambers at 5:03 PM in accordance with: a. Paragraph 239(3.1) of the Municipal Act, 2001 for the purpose of educating and training members in relation to Official Plans under the Planning Act.

Direct Administration to bring a report regarding the establishment of a Heritage Committee and bring back terms of reference for the committee.

Direct Administration to bring forward a recommended solution to develop an interim pedestrian crossing at Optimist Park, on Notre Dame Street in advance of the County Road 22 Corridor Re-Construction.

Approve minutes of the previous meeting and receive correspondence as listed on the Consent Agenda. 1. December 12, 2023 Regular Council Meeting Minutes 2. Township of Asphodel-Norwood - Rising Municipal Insurance Costs 3. Clearview Township - Cemetery Transfer/Abandonment 4. Town of Tecumseh - Increasing Tax Credits for Volunteer Firefighters 5. Petition - Comber Parkette 6. Essex Region Conservation Authority - 2024 Draft Budget - 30 Day Notice

Direct Administration to add the Comber Parkette proposal to the Hydro One fund report for consideration. In Favour (7): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Byrne, Councillor Santarossa, Councillor Ruston, and Councillor Vogler Opposed (1): Councillor Kerr

Support the resolution of the Township of Asphodel-Norwood regarding Rising Municipal Insurance Costs.

Support the resolution by Clearview Township regarding Cemetery Transfer/Abandonment.

Support the resolution of the Town of Tecumseh resolution regarding Increasing Tax Credits for Volunteer Firefighters.

Receive the Report for Information as listed on the agenda. 1. 2023 Council and Closed Meeting Annual Report

Direct the Clerk to read By-law 3-2024, being a By-law to Amend By-Law 95-2023, 2024 User Fees, during the Consideration of By-laws, as presented at the January 9, 2024 Council meeting.

Award the tender for the 2023 Lakeshore Road 111 Widening and Gravel Conversion to Shepley Road Maintenance Ltd. in the amount of $990,212.83 (including applicable HST); and Approve the amount of $90,615.47 overage to complete the widening and gravel conversion of Lakeshore Road 111, to be funded from the Gravel Road Conversion Reserve, as presented at the January 9, 2024 Council meeting.

Award the three (3) year Janitorial Services Contract to Krautner Janitorial Inc. in the total amount of $449,964.28 (including applicable HST); and Approve an annual increase to the facilities operating budget for Janitorial Services in the amount of $64,438.09 (including applicable HST) for the required three (3) years, as presented at the January 9, 2024 Council meeting.

Award the three (3) year Solid Waste Collection Contract to Green for Life Environmental Inc. (GFL Environmental Inc.) in the amount of $2,891,726.04 (including applicable HST), as presented at the January 9, 2024 Council Meeting.

Direct Administration bring back a report regarding keeping the second summer pick up in area 3 with the following provisions:  residents who wish to continue the service must opt-in;  there must be a minimum 50% opt-in for the service to continue;  the costs will be shared evenly between residences using the service;  those who do not opt-in will not receive the service and do not have to pay the additional fee; and  if the program continues, it will be brought back when the organics program is proposed. In Favour (2): Mayor Bailey, and Councillor Vogler Opposed (6): Deputy Mayor Walstedt, Councillor McNamara, Councillor Byrne, Councillor Santarossa, Councillor Kerr, and Councillor Ruston

Approve Option #1 the elimination of the Extra Pick up in Area 3 for a recognized cost savings of $66,706.84 (including applicable HST), as presented at the January 9, 2024 Council Meeting. In Favour (6): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Byrne, Councillor Santarossa, and Councillor Ruston Opposed (2): Councillor Kerr, and Councillor Vogler

Direct the Clerk to read By-law 5-2024, being a By-law to authorize an amendment to the Master Waterline Agreement with the Public Utilities Commission for the Municipality of Chatham-Kent, to allow for the construction of a new watermain on the west side of Wheatley Road, as presented at the January 9, 2024 Council meeting.

Direct Administration to include language in the Official Plan that speaks to the identification and use of surplus municipal lands for the development of affordable, attainable and/or special needs housing. In Favour (3): Mayor Bailey, Councillor McNamara, and Councillor Santarossa Opposed (5): Deputy Mayor Walstedt, Councillor Byrne, Councillor Kerr, Councillor Ruston, and Councillor Vogler

By-laws 1-2024, 2-2024, 3-2024, 5-2024, 6-2024 and 7-2024 be read and passed in open session on January 9, 2024.

Adjourn the meeting at 7:09 PM.