Regular Council Meeting

into closed session in Council Chambers at 5:00 PM in accordance with: Paragraph 239(2)(b), (d) and (f) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, relating to an employee.

Administration to proceed with Option 3 to support a maximum cul-de-sac length of 318 m on 1714 Oriole Park Drive, which would be identified as a ‘permanent’ cul-de-sac in the Plan of Subdivision.

Move forward item 15.8.

the requirements of the Procurement By-law relating to a competitive bidding process and award the consulting services for an Affordable Housing Strategy update to the 2016 Affordable Housing Strategy to SHS Inc.; Approve up to $51,000, including applicable HST, funded from the Housing Accelerator Fund Round 2 grant to cover the cost of the work; and Authorize the Corporate Leader - Growth and Sustainability to enter into an agreement with SHS Inc., as presented at the April 8, 2025 Council meeting.

the Program Charter entitled Advocacy Plan and Strategic Approach to Implement Lakeshore’s 2024 Water Wastewater Master Plan (WWMP) (5-Year Plan), with the removal of the Program Executives outlined in the report; Approve the identified resources as described in the Program Charter in the following amounts from the specified funding source: Project Risk Manager (Senior Leader) in the amount of $1,054,000.00 over 5 years to be funded by the identified capital project(s) under the Plan; Team Leader, Project Management Office (PMO) in the amount of $712,000.00 over 5 years to be funded by the identified capital project(s) under the Implementation Plan (the Plan); Engineering Technologist, PMO in the amount of $560,000.00 over 5 years to be funded by the identified capital project(s) under the Plan; Program Coordinator in the amount of $532,000.00 over 5 years to be funded by water and wastewater rates; Financial Analyst in the amount of $538,000.00 over 5 years to be funded by the water and wastewater rates; and Approve the amount of $100,000.00, including applicable HST, to develop a Sanitary Allocation Policy to be funded by the water and wastewater rates, as presented at the March 25 and April 8, 2025 Council meetings.

minutes of the previous meeting as listed on the Consent Agenda.

the items as listed on the Consent Agenda.

the tender for the 2025 Lifecycle Surface Treatment Program contract to Shepley Road Maintenance Ltd. in the amount of $1,459,603.37, including applicable HST; and Approve an over budget amount of $24,603.37 to be funded from the roads reserves as presented at the April 8, 2025 Council meeting.

the tender for the 2025 Surface Treatment Road Repairs to Shepley Road Maintenance Ltd in the amount of $202,136.07 including applicable HST, as presented at the April 8, 2025 Council meeting.

the tender for the 2025 Surface Treatment Spray Patching to Shepley Road Maintenance Ltd in the amount of $122,926.08 including applicable HST, as presented at the April 8, 2025 Council meeting.

the requirement of the Purchasing By-law relating to the Request for Tender process and direct Administration to purchase an Olympia Ice Resurface Machine for a total of $139,250.00 plus applicable taxes, to be funded from the 2025 capital projects budget ATC-25-6518 from the Vehicles and Equipment reserve, all as presented at the April 8, 2025 Council meeting.

the Clerk to read By-law 25-2025, being a By-law to approve the annexation of the property municipally known as 440 Brighton Road and legally described in Appendix “A” (“Monroe Island“) by the Town of Tecumseh (“Tecumseh”) and authorize the execution of a Boundary Adjustment Agreement between the Municipality of Lakeshore (“Lakeshore”), Tecumseh, and the County of Essex (the “County”), that is satisfactory in content to the Corporate Leader – General Counsel; and Authorize Administration to submit an application for municipal restructuring to the Minister of Municipal Affairs and Housing (“Minister”) to facilitate the annexation of Monroe Island into Tecumseh, all as presented at the April 8, 2025 Council meeting.

Council of the Municipality of Lakeshore approves the form of draft by-law and franchise agreement presented at the April 8, 2025 Council meeting and attached hereto, and authorizes the submission thereof to the Ontario Energy Board for approval pursuant to the provisions of Section 9 of the Municipal Franchises Act . Council requests that the Ontario Energy Board make an Order declaring and directing that the assent of the municipal electors to the attached draft by-law and franchise agreement pertaining to the Municipality of Lakeshore is not necessary pursuant to the provisions of Section 9(4) of the Municipal Franchises Act .

the report for information and refer the report for the Chief Administrative Officer working group to review.

the Budget as approved by the Belle River Business Improvement Area Board of Management for the year ending December 31, 2025, as presented at the April 8, 2025 Council meeting.

the Clerk to read By-law 28-2025 establishing the 2025 Municipal Tax Levy and Tax Rates, as presented at the April 8, 2025 Council meeting.

That the Council of the Municipality of Lakeshore request that the County of Essex include the full signalisation of Willowwood Drive in Phase 1 of the County Road 22 expansion.

Administration to prepare, before Lakeshores 2026 budget deliberations, an engineering report with costs ready to send out for a Request For Proposal for the refurbishment of the splashpad area of Lakeview Park. The intent of this motion is to have ready, should Council choose at our 2026 budget deliberation, to start a refurbishing project of the outdated splashpad that would be placed on top of existing infrastructure. This would be a size appropriate splashpad to the existing infrastructure but updated in functions similar to River Ridge Park. The intent also, is to have this project ready to apply for upper level of government grants such as Community Sport and Recreation infrastructure fund (CSRIF), or the Ontario Trillium Foundation should it qualify.

29-2025, 31-2025 and 32-2025 be read a first and second time and provisionally adopted; and By-laws 25-2025, 28-2025 and 34-2025 be read and passed in open session on April 8, 2025.

the grass cutting tender for the 2025-2027 seasons, with an option to renew for the 2028 and 2029 seasons to 2531661 Ontario Inc. and authorize the Mayor and Clerk to execute the contract, as presented at the April 8, 2025 Council meeting.

the meeting at 7:37 PM.

Move into closed session in Council Chambers at 5:00 PM in accordance with: a. Paragraph 239(2)(b), (d) and (f) of the Municipal Act, 2001 to discuss personal matters about an identifiable individual, including municipal or local board employees, labour relations or employee negotiations, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, relating to an employee.

Direct Administration to proceed with Option 3 to support a maximum cul- de-sac length of 318 m on 1714 Oriole Park Drive, which would be identified as a ‘permanent’ cul-de-sac in the Plan of Subdivision.

Waive the requirements of the Procurement By-law relating to a competitive bidding process and award the consulting services for an Affordable Housing Strategy update to the 2016 Affordable Housing Strategy to SHS Inc.; Approve up to $51,000, including applicable HST, funded from the Housing Accelerator Fund Round 2 grant to cover the cost of the work; and Authorize the Corporate Leader - Growth and Sustainability to enter into an agreement with SHS Inc., as presented at the April 8, 2025 Council meeting.

Adopt the Program Charter entitled Advocacy Plan and Strategic Approach to Implement Lakeshore’s 2024 Water Wastewater Master Plan (WWMP) (5-Year Plan), with the removal of the Program Executives outlined in the report; Approve the identified resources as described in the Program Charter in the following amounts from the specified funding source:  Project Risk Manager (Senior Leader) in the amount of $1,054,000.00 over 5 years to be funded by the identified capital project(s) under the Plan;  Team Leader, Project Management Office (PMO) in the amount of $712,000.00 over 5 years to be funded by the identified capital project(s) under the Implementation Plan (the Plan);  Engineering Technologist, PMO in the amount of $560,000.00 over 5 years to be funded by the identified capital project(s) under the Plan;  Program Coordinator in the amount of $532,000.00 over 5 years to be funded by water and wastewater rates;  Financial Analyst in the amount of $538,000.00 over 5 years to be funded by the water and wastewater rates; and Approve the amount of $100,000.00, including applicable HST, to develop a Sanitary Allocation Policy to be funded by the water and wastewater rates, as presented at the March 25 and April 8, 2025 Council meetings.

Approve minutes of the previous meeting as listed on the Consent Agenda. 1. March 25, 2025 Regular Council Meeting Minutes

Receive the items as listed on the Consent Agenda. 1. 2024 Corporate Training Summary 2. Water Wastewater Masterplan Debt Levels and Financial Impact Projection

Award the tender for the 2025 Lifecycle Surface Treatment Program contract to Shepley Road Maintenance Ltd. in the amount of $1,459,603.37, including applicable HST; and Approve an over budget amount of $24,603.37 to be funded from the roads reserves as presented at the April 8, 2025 Council meeting.

Award the tender for the 2025 Surface Treatment Road Repairs to Shepley Road Maintenance Ltd in the amount of $202,136.07 including applicable HST, as presented at the April 8, 2025 Council meeting.

Award the tender for the 2025 Surface Treatment Spray Patching to Shepley Road Maintenance Ltd in the amount of $122,926.08 including applicable HST, as presented at the April 8, 2025 Council meeting.

Waive the requirement of the Purchasing By-law relating to the Request for Tender process and direct Administration to purchase an Olympia Ice Resurface Machine for a total of $139,250.00 plus applicable taxes, to be funded from the 2025 capital projects budget ATC-25-6518 from the Vehicles and Equipment reserve, all as presented at the April 8, 2025 Council meeting.

Direct the Clerk to read By-law 25-2025, being a By-law to approve the annexation of the property municipally known as 440 Brighton Road and legally described in Appendix “A” (“Monroe Island“) by the Town of Tecumseh (“Tecumseh”) and authorize the execution of a Boundary Adjustment Agreement between the Municipality of Lakeshore (“Lakeshore”), Tecumseh, and the County of Essex (the “County”), that is satisfactory in content to the Corporate Leader – General Counsel; and Authorize Administration to submit an application for municipal restructuring to the Minister of Municipal Affairs and Housing (“Minister”) to facilitate the annexation of Monroe Island into Tecumseh, all as presented at the April 8, 2025 Council meeting.

1. The Council of the Municipality of Lakeshore approves the form of draft by-law and franchise agreement presented at the April 8, 2025 Council meeting and attached hereto, and authorizes the submission thereof to the Ontario Energy Board for approval pursuant to the provisions of Section 9 of the Municipal Franchises Act. 2. Council requests that the Ontario Energy Board make an Order declaring and directing that the assent of the municipal electors to the attached draft by-law and franchise agreement pertaining to the Municipality of Lakeshore is not necessary pursuant to the provisions of Section 9(4) of the Municipal Franchises Act.

Receive the report for information and refer the report for the Chief Administrative Officer working group to review.

Approve the Budget as approved by the Belle River Business Improvement Area Board of Management for the year ending December 31, 2025, as presented at the April 8, 2025 Council meeting.

Direct the Clerk to read By-law 28-2025 establishing the 2025 Municipal Tax Levy and Tax Rates, as presented at the April 8, 2025 Council meeting. In Favour (8): Mayor Bailey, Deputy Mayor Walstedt, Councillor McNamara, Councillor Hoffman, Councillor Santarossa, Councillor Kerr, Councillor Ruston, and Councillor Vogler

Direct Administration to prepare, before Lakeshores 2026 budget deliberations, an engineering report with costs ready to send out for a Request For Proposal for the refurbishment of the splashpad area of Lakeview Park. The intent of this motion is to have ready, should Council choose at our 2026 budget deliberation, to start a refurbishing project of the outdated splashpad that would be placed on top of existing infrastructure. This would be a size appropriate splashpad to the existing infrastructure but updated in functions similar to River Ridge Park. The intent also, is to have this project ready to apply for upper level of government grants such as Community Sport and Recreation infrastructure fund (CSRIF), or the Ontario Trillium Foundation should it qualify.

By-laws 29-2025, 31-2025 and 32-2025 be read a first and second time and provisionally adopted; and By-laws 25-2025, 28-2025 and 34-2025 be read and passed in open session on April 8, 2025.

Award the grass cutting tender for the 2025-2027 seasons, with an option to renew for the 2028 and 2029 seasons to 2531661 Ontario Inc. and authorize the Mayor and Clerk to execute the contract, as presented at the April 8, 2025 Council meeting.

Adjourn the meeting at 7:37 PM.